Blog Archives

SharePoint structural elements and their limits – in laymans terms

One of the most confusing elements of selling SharePoint is explaining the different structural elements (sites and libraries/lists) and their limitations (namely the infamous 10,000 and 5,000 item limits respectively).

If you’re in the business of selling or training SharePoint then you probably have your your own ways of explaining the above, but this one seems to work well for me.

For me the best way to think of SharePoint in storage terms is as a book store.

The store in this case is the intranet or overall team site; containing bookshelves (sub-sites), books (libraries), and pages (folders & files).

In this instance the store can contain a large number of bookshelves (10,000) and each bookshelf in turn can only contain a finite number of books (10,000) with each book only able to contain a finite number of pages (5,000).

If we have a book that contains more than 5,000 pages we simply break it into multiple books/volumes with meaningful and related names– e.g. Shared Data A-L and Shared Data M-Z.

Likewise, if we end up in a situation where there are more than 10,000 books (libraries) in a bookshelf (sub-site) on a specific subject we split the books across multiple bookshelves– but if this proves unwieldy or confusing for customers we simply set up a new store (site) specialising in those books (files & folders) and once again have the ability to have 10,000 bookshelves (libraries) around that subject.

Hope that all made sense…

Clear your calendars on April 16th for SP24!

I’ve just received word of a new on-line (and free) SharePoint Conference called SP24

What you need to know:

1. Free for all attendees.
2. It’s entirely on-line – so you won’t need to leave the office or home!
3. Takes place on 16th April 10pm GMT.
4. Lasts for 24 hours.
5. World famous speakers from all over the world.
6. Keynote from Bill Baer (Senior Product Manager, Microsoft).
7. Comprises of 2 tracks, (business and technical).
8. 48 Live sessions + on-demand sessions.

So if you know anyone that works with SharePoint from a development, administration or end-user point of view, then spread the word and help make this a successful event.

Register here :

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